Effective October 27, 2026. This policy explains what information Gamma Bot uses, where it is stored and how it is protected.
Who we are
Gamma Bot is a managed AI assistant service provided by Gamma Tech Services, LLC (“Gamma Tech,” “we,” “us”), 3106 Horseshoe Dr S, Naples, FL 34104. Gamma Tech sets up, runs and supports Gamma Bot for businesses (“your company”). Each employee who uses Gamma Bot has their own assistant, which runs on a computer your company provides or a company virtual machine (the “company computer”).
Your company decides who uses Gamma Bot, what each assistant may do and how long information is kept. For information processed on your company’s behalf, Gamma Tech acts as your company’s service provider.
What Gamma’s cloud holds
Gamma operates a cloud platform that coordinates assistants and the Gamma Bot apps. It holds:
- Account details for the people your company adds: name, work email, role, sign-in settings and two-step verification settings.
- Your company directory and organization chart, roles, permissions and permission exceptions.
- Business rules, procedures, routines and company knowledge your owners and managers add.
- An activity log of one-line summaries (the action, who asked and the result). The log does not contain message bodies.
- Usage and billing records, such as minutes, texts and phone numbers used.
- Device records: the public keys of paired devices and any revocations. Private keys never leave the device.
- Service health information, incidents and recovery requests.
- Crash reports from the Gamma Bot apps (see Crash reports below).
What stays on the company computer
Each assistant’s company computer holds that assistant’s working information, and Gamma’s cloud does not store it:
- Conversations with the assistant, notes, memory and drafts.
- Files the assistant creates or receives.
- Email, text and call content the assistant handles.
- Contacts synced from Microsoft, iCloud or Google.
- The assistant’s browser profile and its sign-ins to your AI subscription, Microsoft 365 and other services.
Gamma Tech manages company computers with remote management tools, as described in your company’s service agreement. Our support staff do not view conversation content without your company owner’s approval.
Google user data
Gamma Bot can use a person’s Google Contacts so their assistant recognizes the people they work with. It asks for one Google permission, read-only access to Google Contacts (https://www.googleapis.com/auth/contacts.readonly), and only when that person chooses to connect Google Contacts on their assistant’s company computer.
- What it reads: Names, email addresses, phone numbers and company names from the person’s Google Contacts.
- How it is used: Only so the assistant can recognize who is emailing, texting or calling, and address messages to the right person.
- Where it is stored: Only on that person’s company computer. Google contacts are not stored on Gamma’s servers.
- Read-only: Gamma Bot never creates, edits or deletes anything in Google Contacts.
- Sharing: Google user data is never sold, never used for advertising and never used to train AI models. Gamma Tech does not share it with anyone. The assistant may include a contact’s details in its request to your company’s own AI provider while handling a task, such as naming who is calling, as described under AI providers below.
- Staying current: The assistant refreshes the synced contacts every hour. Contacts deleted in Google are removed from the company computer at the next hourly sync.
- Disconnecting: A person can disconnect Google Contacts at any time on their assistant’s company computer. Disconnecting revokes Gamma Bot’s access and removes the synced contacts from the computer. Access can also be removed from the Google Account permissions page.
Gamma Bot’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Questions about Google user data can be sent to [email protected].
Microsoft 365
With your company administrator’s consent, each assistant uses its own mailbox in your company’s Microsoft 365 to read, draft, send and file email and to manage calendar holds. Access to an employee’s own mailbox or calendar is a separate permission that is off by default and set up only with your company’s approval. Email content is processed on the company computer.
Phone calls and texts
Assistants can have their own phone numbers for calls and texts, provided through Gamma Tech’s communications services. Gamma’s cloud keeps call and text records needed to run and bill the service, such as numbers, times, duration and counts. It does not keep the text of messages. Message content is handled on the company computer.
Call transcripts are shared with Gamma Tech only if your company opts in. Shared transcripts are kept for 90 days to support quality review and then deleted.
Meeting recordings and transcripts
Recordings and transcripts from an assistant’s meeting notes are kept according to your company’s retention setting. Your company is responsible for giving participants any notice or obtaining any consent that applies.
Location
The Gamma Bot app uses your device’s precise location only for features you turn on:
- Place reminders: The app watches on your device for your arrival at, or departure from, a place in one of your assistant’s reminders, including while the app is closed or not in use. On Android this uses background location access. Your location stays on your device. Only the reminder itself goes to your assistant when it goes off.
- Time to leave: The app works out the travel time to your next meeting on your device. Your location stays on your device.
- Share Location with your assistant: The app sends your location to your assistant when it changes significantly, only if your company offers this and you turn it on, so the assistant can help with things like travel time. Turning it off stops the sharing.
You can turn location access off at any time in the app or in your device’s settings.
Microphone, camera and photos
- Microphone: Used only when you record a voice note or an in-person meeting. The recording is turned into text on your device, and the text and audio go to your assistant on the company computer.
- Camera and photos: Used only for the photos, videos and files you choose to send to your assistant.
Crash reports
A Gamma Bot app that crashes or stops responding sends Gamma Tech a technical report so we can fix the problem. A report shows where in the app the problem happened, the app and operating system versions and the type of device. It does not include your messages, files, contacts or location. A problem that hasn’t happened again for 180 days is deleted with its reports.
Advertising and tracking
Gamma Bot shows no advertising, does not track you across other companies’ apps or websites, and does not sell personal information.
Push notifications
Notifications sent to the Gamma Bot app through Apple and Google notification services carry generic text. The content of a notification is sealed for the person’s paired device and can be read only by the app.
AI providers
Each assistant uses your company’s own AI subscription (such as Claude, ChatGPT, MiniMax or GLM), signed in on the company computer. Requests to that provider are governed by your company’s agreement with the provider.
Retention, export and deletion
- Your company chooses how long conversations, notes and records are kept. Older items are deleted automatically each day.
- Your company can export a person’s history, memory, rules and work records.
- Offboarding revokes a departing person’s access, and your company keeps its records.
- At the end of your company’s service, Gamma Tech deletes or returns your company’s data as set out in your agreement.
Deleting your account
Gamma Bot accounts belong to your company. To delete your account, ask your company’s Gamma Bot owner or administrator to remove you, or email [email protected]. The steps, and what is deleted or kept, are on the Gamma Bot account deletion page.
Security
- Sign-in requires a password and an authenticator app, and sensitive changes require a fresh verification code.
- Apps pair with an assistant only by scanning a one-time code on the company computer. Messages between the app and the assistant are encrypted end to end, and Gamma’s relay can’t read them.
- Assistants run under restricted accounts and can act only through Gamma Bot’s checked tools. Every action is recorded.
- Logins the assistant uses are kept in your company’s 1Password vault, and passwords are never shown to the AI.
Your choices and requests
Most choices about Gamma Bot, such as which features are on, who can see an assistant and how long information is kept, are made by your company. Anyone using Gamma Bot through an employer should contact their company administrator first. You can also contact us using the details below.
Children
Gamma Bot is a business service and is not intended for children under 16.
Changes to this policy
We will post updates to this page and change the effective date. We will notify affected companies before any change that materially affects how we use Google user data or other personal information takes effect.
Contact us
Gamma Tech Services, LLC
3106 Horseshoe Dr S, Naples, FL 34104
[email protected] · (239) 330-4939